Spending Procedures

We just locked down our 2008 budget and finalized some spending procedures.  The budget is a guide for spending, and we’ll live by it in 2008.  In addition to creating this budget (which was a joint effort from our staff then approved by our board of directors), we put some spending procedures in place to help manage cash flow.  Just because money is in the budget doesn’t mean it’s in the bank.  So here’s what we do.

  • Expense under $100:  staff can just buy it.  Most have church credit cards.  They need to make sure it’s a budgeted item and turn in the coded receipt.
  • $100-$500:  Staff member must get approval from their direct supervisor.
  • $500 or more:  Purchase order discussed in Lead Team meeting.

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