Top Ten Oak Leaf Church Documents

Originally posted on my main blog.

We’re honored and humbled to get so many requests for information and documents.  We started Oak Leaf Church about 18 months ago…starting out in a movie theater and moving last October to a high school.  We’ve grown to about 800 people each week, and we’ve seen God do some amazing things.  We’re honored to help other church planters any way we can.  I made a zip file of the ten most requested documents, and am making them available to them to you if you’re interested.  Here’s the deal.

1.  Our Teaching Calendar in Excel Format.  There’s 2007 and 2008, and even some ideas for 2009.  We plan out way in advance, but usually end up changing things up a bit as things get closer.  There’s also a tab with random series ideas.  Planning ahead helps us capture good ideas and pray about things much more.

2. Sunday Handout.  It’s just a Word document of the inside of our weekly handout.  We have the outside printed in quantities of about 10,000 at a time.

3.  Style Guide.  This PDF document is for our staff and describes the proper colors, font, and  logo use.  It’s important to us that every letter and handout look the same so we continually communicate one brand.  We have a long way to go on this, but it’s a start.

4.  Staff Evaluation.  We do an official job review with every staff member every six months.  They fill it out, Anthony (executive pastor) fills it out, and then they meet and discuss.  I do Anthony’s and he does mine.  We didn’t hire people because they love Jesus (that’s a prerequisite)…we hired them to lead ministry.

5.  Stats.  This excel sheet is what we use to track attendance and giving each week.  You’ll notice that we track something known as a ten week average (Thanks Elevation Church).  Since we’re a church plant and things change so fast, a ten week average is much more accurate than a yearly or a monthly average.

6.  Monthly Staff Evaluation.  This isn’t a formal evaluation, but we all fill out simple monthly staff evaluations and send to Anthony via e-mail.  Again, we want people succeed in ministry.  When they reach their goals, the whole church wins.

7.  My job description.

8.  A greeter job description.  We will soon have job descriptions for every volunteer at Oak Leaf Church.  I think it’s very important to be clear with volunteers.  We have awesome volunteers and they love to serve…most of the time, it’s our own disorganization that gets in their way.  Every volunteer needs to know (on paper) who their “boss” is.

9.  Employee Handbook.  This is what we go through with every new staff person.  They sign confidentiality agreements in the process.

10.  Our Executive Pastor’s job description.  We always review and revise these job descriptions every six months.

So, here ya go.

If you have any questions or want anything else, just leave a comment.  If you have any great documents to share, leave a link.


14 comments so far

  1. Letters From The Journey on

    Michael, Thanks for sharing yourself in this way. I just started reading your blog a few weeks ago and I appreciate what you are doing. Keep going my brotha!

  2. RJ on

    Wow! this is great. We are a church plant north of Tampa, trying to get our launch team gathered and the staff is coming together nicely! This is some excellent info – thanks guys!

  3. Jason Curlee on

    Hey Michael, right now I’m in the process of creating a lot of these documents. Thanks for being so open to provide.

    One thing I would like to see is a copy of your by-laws. I have a similar objective of keeping everything simple like you do. I would be interested in taking a look how you guys structured your by-laws. If that is possible let me know or you can just email them to

  4. randel hambrick on

    unbelievable!! i’ve gone through this and you’ve done a fabulous job. thank you for making the work easier for those of us just starting out. we appreciate you and your site!

  5. bradruggles on

    That’s awesome! Thanks for sharing that with us.

    I like the Style Guide. Being a more creative person I can appreciate the need for that type of document in a church setting to ensure that styles stay consistent.

    Brad Ruggles

  6. Andrew Conard on

    Thanks for sharing 🙂

  7. Ken Hagler on

    Thank you for your generosity.

  8. Will Henderson on

    Thanks for sharing all that with us.
    I especially appreciate the Greeters JD and the Style Guide!!
    It would be great if you could include a post showing the major transitions Oak Leaf has gone through over the past 18 months of growth.
    I’d also be interested in your by-laws.

  9. alex mclean on

    great resources – we are better together!

  10. Nate on

    Wow! Thanks for sharing what you guys are doing in GA. You guys have great ideas.

  11. RJ on

    Did you guys have any launch indicators in place? If you did, it would be great to see those as well! Again, thanks for your willingness to share!

  12. Michael on

    @ Will: Good idea. Look for a future post on that.

    @ RJ: I don’t even know what launch indicators are. Let me know and I’ll tell you if we had any. 🙂

  13. RJ on

    Michael, gee, don’t know where to begin prolly didn’t have any! 🙂 anyway, they are basically guidelines or milestones/checklists that a church planter needs to have fulfilled before they launch public services, i.e. 20 giving families (or singles), specific ministry teams in place, specific teachers or other volunteers that you feel are critical to be able to “pull off” church. Very rough description but I hope you get the idea..but if you didn’t have any, then I guess don’t worry about it!! LOL!

  14. Stephen on

    That’s great. Thanks, Michael.

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